Position Overview

Ultimate Staffing is actively seeking a dedicated and detail-oriented Administrative Support Specialist to join a dynamic team in California. This role requires an individual who excels in organization and professionalism while managing a wide array of administrative tasks. The Administrative Support Specialist will play a crucial role in ensuring smooth operations and providing essential support to the team.

Responsibilities

• Managing schedules, calendars, and appointments.
• Handling incoming and outgoing correspondence, including phone calls, emails, and mail.
• Preparing, editing, and proofreading documents, reports, and presentations.
• Maintaining and organizing physical and electronic filing systems and databases.
• Assisting with event planning and coordination.
• Ordering and maintaining office supplies and equipment.
• Performing basic bookkeeping tasks, such as processing expense reports or invoices.
• Assisting with special projects, research, and data analysis.
• Potentially acting as a lead for other administrative staff and coordinating workflow.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Proven administrative or assistant experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to handle confidential information responsibly.
• Adaptability and ability to thrive in a fast-paced environment.

Preferred Qualifications

• Ability to pass basic Word, Excel, and typing assessments.
• Minimum typing speed: 40 WPM.
• *Assessments will be required before interviews.

Required Work Hours

Monday to Friday, first shift.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.